Services provided by schools

School records for an individual pupil

We are sometimes asked how long certain records should be retained by a school before they can be disposed of. There should be a presumption against destroying any records unless it is considered that they are of no future value.

The following guidance is by no means exhaustive but covers the items most frequently asked about:

  • school log books: must be retained permanently. When a log book is completed send it to the record office
  • admission registers: these should be retained permanently. Note that this is not the same as the class register in which daily attendance is marked
  • pupil record cards or printouts: to be retained for a minimum of 7 years after the pupil has left school or until the pupil has reached the age of 25 years, whichever is the later date
  • class registers: to be retained whilst the pupils are still at school

Schools often have presentations, open days, plays, old photographs and other records that play an important part in the life of the school. These records can be deposited with the record office but we would suggest that they be given a free hand to decide which should or should not be retained.

Become or get a mentor

Mentoring is a relationship between a young person and an adult that will provide the young person with:

  • consistent support
  • guidance and assistance
  • opportunities to access important non-judgemental adult advice
  • opportunities for the adult to share their knowledge, skills and life experiences, thus providing a positive role model

Learning mentors provide an additional service to teachers and pastoral staff in schools to help children overcome barriers to learning, both inside and outside the school, and to achieve their full potential. They work closely with teachers, classroom assistants, special needs assistants and classroom volunteers to identify children who are making less progress than their potential, and develop action plans to meet learning goals. They then support the children to help them achieve these goals.

Older people’s skills and experience are highly valued in communities. You can put your work experience to good use by becoming a mentor or coach. In return you can develop your own interpersonal skills and remain active and involved in your community.

Information on becoming or obtaining a coach or mentor can be found at the following websites:

School educational visits

The aim in organising and running educational visits is to enable our young people to learn in the environment, through the environment and for the environment.

Educational visits within a range of different environments bring great benefits to young people involved, including:

  • intellectual and physical challenges
  • the development of personal and social skills
  • relationships between adults and young people when involved together in these common experiences are strengthened

There are many benefits to the whole curriculum, especially when the learning experiences are carefully planned beforehand and built on afterwards.

Parents or carers are advised to contact their child's school in the first instance if they have any questions or concerns about an educational visit.

Instrumental tuition in schools

In Poole schools, instrumental tuition is provided by the Dorset Music Service. As well as focusing on the individual, instrumental tuition provides the opportunity of a wider musical experience through participation ensembles, bands, orchestras and choirs. The service offers individual or group tuition to both primary and secondary schools, and is committed to providing playing opportunities at the highest practicable levels to as many young people in Dorset as possible.

Parents/carers are advised to contact their child's school regarding the provision of music tuition. For further information you can contact the Dorset Music Service.

Page last updated: 13 May 2021
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